Technical Information and advice for Presenting Authors & Session Chairs

Keynotes & Sessions
Keynotes for topics 1-5 will last 45 min. including discussion. Subsequent to each keynote up to 4 parallel sessions will follow. Keynote speaker and Chairs are announced in "Topics & Sessions".
The working language will be English.

Advice for Talks

We like to provide a maximum number of participants the possibility to give an oral presentation. Accordingly, there will be 20 min time for each speaker: 15 min + 3 min discussion + 2 min for moving between sessions and change of speakers. Please make sure to stay in this time period. The session chairs will cut you off if you try to overrun. In particular, please ensure you leave time for questions and brief discussion.

The conference room is equipped with a beamer and a Windows computer to allow PowerPoint Presentations. It will not be possible to use your own computer. We provide MS Office Version 2003 Therefore please safe the file in a version compatible to Office Version 2003. There will be no Macintosh computer. Please make sure that your PowerPoint presentation can run on a Windows computer. Please include your session number and the name of the presenting author in your filename to make it easier to organise all the ppt-files: e.g. session 1.1-Katti-Becoming Urban.

Slide projector or overhead projector will be provided for participants who indicated during abstract submission that they will need one.

Please provide your PowerPoint Oral Presentations on CD or on a USB memory stick one day in advance of your scheduled time or during the lunch break of the same day in the room in which your presentation will be held. There will be a student volunteer available who will assist you. Make sure that your presentation will work on the laptop. To minimize potential incompatibilities between the software versions you use and those we use to display the presentations, we recommend limited use of animation, use of common Windows fonts for text and symbol fonts for equations.

For all speakers there will be a form in the room of the presentation (next to the Laptop) for you to enter some biographical details for the introduction by the Chairs. Please use the break before your talk to meet with the session chair and assure him/her that you are present and have everything you need to give your talk. The session chairs will be in the session rooms 10-15 minutes before the session starts. Also ensure that you have tried and tested the facilities in the lecture room to avoid delays. Please don't arrive at the last minute!

Advice for Posters

Posters are an important part of this conference. To ensure maximum attention guided poster sessions are scheduled for all topics. All posters will be displayed during the day of the planned poster session:

Posters for session 1 + 2:    Wednesday, 21 May 2008

Posters for session 3 + 4:    Thursday, 22 May 2008

Posters for session 5:          Friday, 23 May 2008

Erecting and dismantling: Posters must be handed over at the registration desk. They will be mounted by our student volunteers. Posters will be on panels at the day of the respective poster session. Details can be found in the detailed program as well as in the chapter “list of posters and schedule for guided poster sessions”. In the evening they will be taken down by the volunteers and stored at the registration desk for pick-up.

Guided poster sessions: Authors are expected to attend their poster at the scheduled time slot. Guided poster tours will be organised by session chairs. Poster presenters may give a short introduction to their posters. Each poster presenter will have a time slot of 5 minutes (3 min presentation and 2 min. discussion).

Location of your poster board: Posters are allocated to the session submitted and will have an individual poster ID number that will be visible on the poster panels during the day of the respective poster session. This number can be found in the chapter ‘guided poster sessions - schedule and list of posters’ as well as on a list of presenting authors (in alphabetical order) that is available at the registration desk.

Size of poster panels: Each author will be allocated one display board. The dimensions of the poster should be in A0 portrait format (120 cm high and 85 cm wide).

Guidelines for Session Chairs

We like to thank all session chairs for their help! We really appreciate your efforts to make the conference a success!

Preparation of oral sessions

• Check that the correct session lists are on the door of your session room.
• Take the time to meet with the speakers in your session before the session starts by being in the lecture room 10-15 minutes before the start of the session.
• We have asked all speakers to provide biographical details for the introduction by the Chairs. A form for speakers to complete will be available next to the Laptop in the room of the presentation. Please keep the introduction within 20 seconds to avoid delay.
• Before the session starts, ensure that your speakers have all loaded their files to the laptop and that all facilities they need are within reach.
• Make sure, the speakers are familiar with their timetable and that they know how to run the facilities in the lecture room
• There will be a student volunteer in the session room for your assistance

Running the oral sessions

• Start sessions on time, regardless of whether people are still arriving and make sure speakers finish precisely after 20 minutes.
• Each oral presentation has a time slot of 20 minutes: 15 min for presentation, 3 min for discussion and 2 min for mowing between sessions and changing of speakers.
• Chairpersons are responsible for strict time keeping. Yellow and red cards to indicate the remaining time to the presenters will be provided by the student volunteers.
• If a speaker finishes early, don’t start the next talk. Invite questions on previous talks until it is time for the next speaker.
• There will be a student volunteer in the session room for assistance

Preparation of poster sessions

The chairs from the oral sessions are also responsible for the guided poster sessions. Please note that the presentation time for each poster will be 3 minutes followed by 2 minutes of discussion. The general timetable of the poster sessions can be found in the detailed program. A detailed schedule is located in the chapter ‘Guided poster sessions - list of posters and schedule’.

PLEASE BE AWARE
By submitting an abstract you have NOT registered for the conference. For registering please click here or in the directory tree to the left. The registration will start at 1 September 2007.